How to - Organise Events using Discover Letchworth for Bookings

Discover Letchworth (formerly the Tourist Information Centre) on Broadway next to Morrisons provides a free and highly competent Booking Office service. They can either sell tickets for you or collect names of people interested in a trip.  Please help staff by approaching them in good time.

Selling tickets

  • Agree arrangements before the first publicity of the event;
  • Print out enough tickets. A template is available from the Publicity Chair. You might wish to number them. Include the member and non-member price;
  • Provide a Discover Letchworth Booking sheet, with details of the event, refund conditions/deadline and a contact number for staff in case of questions. Include a column for the number of tickets bought, amount paid, the buyer’s name, and their membership number. 
  • Periodically call at Discover Letchworth with ID to collect the takings and ask for a copy of bookings so far. Please let them know the day before so that they can be ready;
  • Pass takings to the LALG Treasurer if applicable.  Cheques should have the event name written on the back.

Collecting Names

If you are using Discover Letchworth to collect names of people potentially interested in an activity:

  • Agree arrangements before the first publicity of the event;
  • Provide a Discover Letchworth Booking sheet, with details of the event, and a contact number for staff in case of questions;
  • Make sure that you ask for Member’s details, so you can contact them to advise if the event is happening;
  • Discover Letchworth will also act as a collection point for cheques for the event, if it goes ahead.  Alternatively, people can pay direct to the LALG bank account.  Contact the LALG Treasurer for details of how to do this.

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