Privacy Statement

Privacy Statement for Members GDPR

The incorporation of the General Data Protection Regulation (GDPR) into the Data Protection Act 2018, effective 25 May 2018, replaced all previous data protection legislation. For Letchworth Arts and Leisure Group (LALG) there will be no changes to the data we collect from you or the information we send you.

As a member of LALG, it is essential that we continue to communicate with you. Currently we do this by email (if you have supplied an email address) or by post and occasionally by telephone. We also send you our monthly newsletter and put that on our website. We will continue to contact you in these ways. Additionally your group contact may send you details of activities they are organizing.

Our emails and letters to you will contain membership information, plus details of meetings and events organised by LALG. We will also continue to inform you of other events, meetings, exhibitions and our discount suppliers scheme. As before, such emails will still carry an ‘unsubscribe’ option in the footnote.

You can request to see your membership information that we have on file under your name. This is limited to the date you joined, your name, address, home and mobile telephone numbers and email address. We will also record whether you have paid your subscription but not your banking details.

We will continue our policy of not passing on your details to third parties other than for distribution of the newsletter, which is undertaken by our printers, and we use GPDR compliant companies to distribute emails to you.

You can view the LALG Privacy Notice below or request a copy from the Secretary.

Privacy Notice

Why do we need your data? We need to collect and store your name, address and email so that we can let you know what leisure opportunities are provided each month by Letchworth Arts and Leisure Group (LALG). We provide you with details of linked organisations, discount suppliers and include some advertising in our monthly newsletter. We also track subscription payments. We use anonymised data for statistical purposes for example to track survey responses and membership numbers year on year. We check what data we have on members every two years and remove it if we no longer need it. If you leave LALG we’ll make sure we remove and/or delete any data, we don’t need to keep.

What do we use it for?

Any of the information listed might be needed to manage your membership with LALG and to run our activities including those organised by group contacts. We won’t ever use this information for anything else unless you give us your active consent for that additional use. We will also tell you about activities run by like-minded organisations and from time to time we will tell you about volunteering opportunities. We will always include opt-out options on all email communications. You can withdraw your consent at any time by contacting the LALG Secretary.

Do we share your data with anyone else? 

  • We will never give your data to third parties for them to use.
  • We will use third party services to send emails and our monthly newsletters. The Tourist Information Office and David’s Bookshop act as our agents for some purposes. We will make sure they are reputable and secure, and that your data is kept safe.
  • If another member of LALG asks for your contact details, we will only ever share them with your consent.

What can you ask us to do?

At any time you can ask to view, update or correct any data we hold on you. You can also ask that we stop using your data or that we erase it. To request any of these please contact the LALG Secretary.

If you’ve got a question who should you speak to?

The best person to speak to is the Data Protection Officer: dpo@lalg.org.uk 

 

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