This document brings together information found elsewhere in the safety guidance to provide a comprehensive assessment of risk. It can be printed off as a word document and adapted for use as a template for your own activity.
Background to trip - The organisers of the trips take LALG members and non-members to London by public transport for pre-arranged guided tours at places of interest.
Hazard | Who might be harmed and how | Actions to take in advance | If it happens |
---|---|---|---|
Travel |
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Meeting point unclear |
All - do not rendezvous at correct place |
Send instructions in advance specifying meeting point and alternatives Individuals are responsible for arriving at the meeting place at the given time |
Organiser(s) to carry mobile phone Consider having a LALG sign |
Public transport disrupted |
All, disruption may be complete or only affect some travellers |
Have access to timetable and alternative routes if possible Carry contact number for venue |
Alert people joining elsewhere of the problem Find alternative route If severe cancel trip and tell venue |
Unusual or extreme weather conditions |
All |
Monitor weather forecast Organiser to obtain everyone’s mobile phone number |
Have drinking water available |
Injury and illness |
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Serious injury/illness needing ambulance/accident |
Individual
|
Inform travellers they are responsible for their own insurance |
Organiser to carry mobile phone and liaise with emergency services and destination’s staff as necessary Make alternative arrangements for anyone unable to continue or return with the party |
Minor injuries (eg cuts, bruises, stings) |
Individual |
Consider carrying small first aid kit (which people utilise at their own risk) |
Refer injured person to destination’s first aider or a pharmacy |
Sickness/diarrhoea |
Individual |
None |
Inform venue |
Known medical issues |
Individual |
Individual to complete form in advance if there are medical issues the organisers should be aware of |
Carry out agreed action |
Refreshments |
|||
None available |
All |
Be clear whether food and drink is provided and where it can be bought Build in enough refreshment breaks |
Ask guide to identify where food/drink may be purchased and to allow time for it to be consumed |
Food (if provided) not of reasonable standard |
All |
Book a reputable venue |
Complain to management and get improvement Eat elsewhere and get refund |
Special needs not met |
Individual |
Book a reputable venue Individual to tell in advance of any dietary requirements |
Organisers to tell venue |
Incident at accommodation eg fire alarm |
All |
Book a reputable venue |
Follow venue procedures |
Comfort breaks |
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Need to use toilet |
Individual |
Make sure venue/guide builds enough time into programme and knows where toilets are located |
Find nearest toilet Make sure rendezvous point is known |
Tickets |
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Tickets not ready for collection |
All |
Tickets purchased in advance and collection arrangements agreed Organiser to remind venue a couple of days before travelling Organiser to ensure takes credit card used to purchase tickets |
Wait until tickets ready |
Tickets lost |
All |
Organisers collect tickets on arrival and distribute immediately |
For the individual to pursue |
Damage to property or environment or accident |
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|
Individual |
Travellers informed in advance that they must arrange their own insurance for all aspects of the trip LALG insurance covers……… |
Trip organiser to warn individual or destination’s staff, as appropriate Individual to pursue, or organiser to claim on LALG insurance, as appropriate |
|
Individual |
Travellers informed in advance that they must arrange their own insurance for all aspects of the trip |
Organiser to give the individual the venue’s contact details |
Lost person |
|||
|
Individual |
Organiser to provide their mobile number If lost person cannot be contacted organiser to take rest of group home as agreed (eg utilising off peak travel) |
Implement plan |
Budget |
|||
Trip loses money |
Organisers |
Budget for realistic number of people Non-returnable deposit to cover all fixed costs apart from accommodation Balance to be paid within venue cancellation period Warn people there may be a small surcharge |
Cancel trip if insufficient people Apply surcharge |
Trip makes money |
All |
Budget for realistic number of people |
Make contribution to organisers’ costs Give refund and/or donation to venue depending on amount Carry forward surplus to next trip Donate to LALG central funds |